Property Management
Organize your entire portfolio — apartments, bedsitters, commercial blocks, and mixed-use buildings — in one structured dashboard. Add properties with location details, create units with rent amounts, and monitor occupancy at a glance so you always know which spaces are earning and which need marketing.
- Multi-property & multi-unit hierarchy
- Vacant vs occupied unit tracking
- Property-level performance snapshots
Tenant Management
Maintain complete tenant records with lease history, contact details, next-of-kin, and communication logs. Onboard new tenants with digital profiles, assign them to units, and give them a self-service portal where they can pay rent and request support without calling your office daily.
- Rich tenant profiles & lease linkage
- Portal invites via SMS
- Archive & move-out workflows
Rent Collection
Stop chasing rent manually. Koditrack generates monthly invoices, tracks partial payments and advance rent, applies penalty policies where configured, and shows you exactly who owes what — building by building, unit by unit.
- Automated monthly invoicing
- Partial & advance payment support
- Arrears and defaulter lists
M-Pesa Integration
Built for Kenya from day one. Connect your Paybill, trigger STK Push from the tenant portal, reconcile C2B payments automatically using account or unit references, and send receipts instantly — so your caretaker spends less time matching M-Pesa messages.
- Paybill & STK Push support
- Auto-matching of incoming payments
- Instant SMS/email receipts
SMS Notifications
Reach tenants where they actually respond — on SMS. Schedule rent reminders at 6, 3, and 1 day before due dates, send bulk announcements, and use your own sender ID through Zettatel or Hostpinacle, or top up the built-in SMS wallet.
- Configurable reminder schedule
- Bulk & individual messaging
- Per-client SMS wallet top-ups
Maintenance Requests
Tenants submit maintenance issues from their portal with descriptions and status tracking. Caretakers and landlords see open jobs, update progress, and close tickets when work is done — creating a clear record instead of lost WhatsApp chats.
- Tenant-submitted requests
- Status tracking open → completed
- Team notifications on new jobs
Financial Reports
Understand your rental business with reports landlords actually use: income summaries, arrears aging, occupancy rates, and exportable data for accountants or partners. Make decisions based on numbers, not guesswork.
- Income & collections summaries
- Arrears and defaulter reporting
- Export-friendly summaries
Utility Billing
Bill water, electricity, garbage, and other shared charges alongside rent. Capture meter readings, allocate costs to units, and keep utility income separate from core rent for cleaner accounting.
- Meter reading capture
- Utility invoices per unit
- Combined or separate billing
User Roles & Permissions
Not everyone on your team should see everything. Assign landlords, caretakers, accountants, and custom roles with granular permissions — so collections staff record payments without accessing sensitive settings.
- Built-in and custom roles
- Module-level access control
- Property-scoped assignments
Agent Portal
Property agencies manage multiple landlord portfolios from one login. Onboard clients, collect rent on their behalf, send owner activation invites, and give landlords a path to take over billing when they are ready — without losing historical data.
- Multi-landlord dashboard
- Managed landlord onboarding
- Owner claim & billing transfer
AI Insights
Spot risk before it becomes a vacancy or bad debt. Koditrack highlights patterns that suggest late payment risk so you can intervene early with reminders, conversations, or revised terms.
- Late-payment risk indicators
- Portfolio health signals
- Actionable tenant insights
Lease Management
Track lease start and end dates, deposits, renewals, and move-outs in one place. When a tenant leaves, process deposit refunds, rent write-offs, and archival cleanly — with a full paper trail for disputes.
- Lease lifecycle tracking
- Deposit & renewal management
- Structured move-out settlement
